Walk the site. Roomtone writes the report.
Roomtone records what you say while you walk a site — a property, a job site, a facility — and turns it into a written record you can send or file.
Free to start · 30 minutes a month, no card
The problems you know too well
You cannot hold a clipboard and a ladder
Typing notes on site means stopping the walkthrough, which nobody has time for.
Details fade before you get back to a desk
The exact wording of what you noticed at the third unit is gone by the fifth.
Voice memos are not a report
An hour of audio nobody will re-listen to is not a record — a written note somebody can search is.
What you get
Talk as you walk
Describe what you see out loud; nothing to hold but your phone, which is already in your hand.
Structured write-up
What was noted, room by room or stop by stop, not a wall of transcript.
Action items
Anything flagged as needing follow-up collected in one list, across every visit.
Works with no signal
Recording keeps going with the screen locked; it processes once you are back online.
Export
Send the report as a PDF or email straight from the site.
Searchable archive
Find the visit where you flagged a specific issue, months later.
Perfect for
- Property inspectors
- Real estate walkthroughs
- Construction site visits
- Facilities management
- Insurance adjusters
- Field service techs
Questions
Does it work without an internet connection on site?+
Recording does, since it only needs the microphone. Roomtone processes the recording into a transcript and write-up once your phone has a connection again.
Does a bot join my meeting?+
Only if you send one. Paste a Zoom, Meet or Teams link and a notetaker joins that meeting, visible to everyone in it. For anything else — a table, a car, a site walk — Roomtone records the room from your phone, where no bot can go at all.
Is there a free plan?+
Yes: 30 minutes of recording a month, with the transcript, the summary, the action items and a share link — no card. A recording you start with minutes left is finished in full, however long it runs, and the minutes reset on the 1st. Pro makes recording unlimited and adds the notetaker for Zoom, Meet and Teams, importing files and YouTube links, chat across all your notes, and export.
What languages does it handle?+
Over 100. The notes come back in the language that was spoken, not translated into English first.
What happens to my recordings?+
The audio is used to produce the transcript and then deleted from the server; your phone keeps its own copy until you delete it. Nothing is used to train a model.
Record the next one
Free for 30 minutes a month. No card.
Download for iPhone